Acroprint Time and Attendance System Bedienungsanleitung Seite 1

105. Click Install. At the dialog screen titled “Install Program fromFloppy Disk or CD-ROM” insert the 3½" Time and Attendance PCSoftware floppy

113. Terminal installation3.1 Electrical connectionsWiring connections for power, PCinterface or printer (stand-alonemode) and mounting bracket can be

12supplied with the system. If your computer has a 25-pin serial portyou will need a 9-pin to 25-pin adaptor available at most computerstores.4. Conne

133.5 Connecting the power cord and securing the access doorPlug in the power cord coming from the wall mount transformer into theTime Clock terminal.

143.7 Time and dateSelect the Time and Date icon from the main menu. To set time youmay scroll up/down or you may enter the time in the AM/PM format.S

154. SetupSetup is the set of instructions telling the Time and Attendance systemhow to calculate employee’s hours. These “Clock Rules” along with the

164.1 Factory settingsThe Clock Rules report initially contains the default factorysettings on the Time Clock terminal. It is recommendedthat you prin

174.2.4 Daily overtime afterThe amount of time worked in a day, after which, overtimewill begin to accumulate. Note: Leave at the default setting,24 h

184.2.9 Daylight savings timeIf enabled, the system will automatically assign the firstSunday in April and the last Sunday in October as beginningand

195. Shift rulesShift Rules defines shift start time, stop time, lunch periods, round, graceand dock times. Employees worked time will be calculated b

2Time and Attendance SystemThe Time Clock terminal is designed to record employee’s arrival and departuretimes. For ease and efficiency in using the T

205.6 Shift dock startThe minutes the employee will lose from time work totals ifpunched in after the “Start Time” plus Grace, if used. (i.e. 8:00AM s

215.11 Lunch rules enableClick on button to set lunch rules.5.12 Lunch start timeThe earliest time of day an employee can punch out for lunch.5.13 Lun

226. Entering employees into systemFrom the main menu select “Employee Profiles” icon. To enter anemployee, click on “Insert.”6.1 NameAt the “Insert E

23Supervisor’s badges are used to access setup information andreports at the Time Clock terminal. The system includes twoSupervisor’s badges. Supervis

248. Editing punchesThe Time and Attendance system allows you to edit employeepunches in the current or the previous pay periods. Punches may beadded

259.1 Print, view, archive (save to disk)There are five (5) standard reports available from the Time andAttendance system. To print reports, select th

264. Select Pay Period: Current or Previous5. Sort By: Allows you to select reports sorted by Name, BadgeNumber, Employee Number or by Shift.6. Click

279.2 Time card reportThe Time Card report is a listing by employee of all IN-OUTpunches along with hours worked totals. This may be for thecurrent or

289.3 Hours summary reportThe Hours Summary report list hours workedtotals by regular and overtime hours. This may befor an individual employee, a spe

299.4 Employee profile reportThe Employee Profile report lists All employees who have beenprogrammed into the system with their assigned employee numb

3Table of contentsTable of contents1. Introduction ... 51.1 Product overv

309.5 Clock rules reportThe Clock Rules report lists ALL of the programmed setup, shift,and lunch rules.CLOCK RULES 2/15

319.6 Who's in, who's out reportThe Who’s In, Who’s Out report lists all employees or a specific shiftof names by who is punched IN or punch

3210. Save to disk, archiving, & exportingThe Time and Attendance system allows you to save pay perioddata to disk eliminating the need to keep ha

33The Time and Attendance system includes a signal scheduleallowing for 24 program signal times, with individual durationsfrom .1 to 25.5 seconds, and

3412. Programming terminal without software12.1 IntroductionThe Time Clock terminal is primarily self-prompting tosupervisors. The Main Menu is activa

35REPORTSSELECT A REPORTHOURS SUMMARYTIME CARDSWHO’S IN, WHO’S OUTEMPLOYEE PROFILESCLOCK RULES12.2 Supervisor’s menu mapSELECT REPORT FILTERALL EMPLOY

36EDIT TIME TOTALSSELECT AN EMPLOYEEADD/EDIT EMPLOYEESELECT A TASKADD AN EMPLOYEEEDIT AN EMPLOYEEDELETE AN EMPLOYEECURRENT REGULAR HRSCURRENT OVERTIME

37TIME AND DATESELECT A TASKSET THE TIME ENTER TIME OF DAYSET THE DATETIME FORMAT 12 HOUR24 HOURDATE FORMAT DAY MONTH YEARDAY YEAR MONTHMONTH DAY

38SETUPMAX TIME ON CLOCK ENTER ELAPSED TIMEPAY INTERVAL ROUND SELECT PAY INTERVAL1 MINUTE(S)5 MINUTE(S)6 MINUTE(S)10 MINUTE(S)15 MINUTE(S)PAY PERIOD L

3912.3 Terminal diagnosticsThe Time Clock terminal has a self-testing feature. The badgereader, display, keyboard audio, printer and bell program canb

4Table of contents5.5 Shift grace start ... 195.6 Shift dock start ...

40Appendix A — Error messages at PC monitorError: A change has occurred in the Primary database...Reason: Database changed since PC last communicate

41Error: Error Messages regarding:<Clearing> <Cummunicating> <Deleting> <Inserting><Loading> <Marking> <Updatin

42Error: Unable to open <any> COM port <n>.Reason: PC interface unable to open a COM port. Checkhardware settings and connections.Error: U

43To check if an IRQ conflict on the COM port supporting the TimeClock terminal exists on your computer you can run a ResourceSummary Report:Windows 9

44Appendix B — Error messages at terminalThese are error messages you may encounter while using the clock.BADGE OUT OF RANGEThe badge number is not 1-

45CAN’T COMPLETE TASKINVALID BADGEAttempting to add/delete a supervisor or employee badge that is outsideof the acceptable badge number range (1-9999)

46CAN’T COMPLETE TASKINVALID NUMBERAttempting to add an employee number to the clock that is outside of theacceptable range (0-999999999).CAN’T COMPLE

47CAN’T COMPLETE TASKSELECT_PRINTER_TYPEGenerating a report when printer type is none.CAN’T COMPLETE TASKSUPERVISOR FOUNDAttempting to add a superviso

48MEMORY FULLREPORT OLD DATA 1STEmployee cannot clock in/out. Reporting previous pay period will allowthe clock to dump that data and free up memory.P

49Appendix B — Error messages at Time Clock terminalUNRECOVERABLE ERRORPRESS A KEYCatastrophic database error notification. The system will perform as

51. Introduction1.1 Product overviewThe “Time and Attendance System of tomorrow”The Time and Attendance system is designed for small businesses tomak

50Appendix C — FA Q ’SFAQ’S — Frequently Asked QuestionsGENERAL INFORMATION1. Q. What happens if one of my employees forgets to punch out?A. The word

516. Q. What is the total number of Supervisors I can assign?A. You may have a total of 10 Supervisors. The System includestwo Supervisor’s badges. Ho

522. Q. Can I use other payroll packages and export data for payroll?A. Yes. Using the generic ASCII output, data may be exported toother software acc

533. Q. The Time Clock terminal comes with 50' of cable to connect tomy computer. Can I get a longer cable?A. Acroprint offers an optional 100 fe

54Appendix D — Support agreementAppendix D — Support agreementAcroprint offers a hassle-free support agreement for your peace ofmind. You can call our

55Head Cleaning Badges 14-0111-00210 cleaning badgesExtra Magnetic Identification Badges25 badges encoded 26-50 14-0122-00250 badges encoded 51-100 14

P/N 06-0250-000 Rev. AMicrosoft® Windows™, Windows®95, Windows 98, Windows 2000 or Windows NTare registered trademarks of Microsoft Corp., IBM® is a

6PC Software offers On-line Help for quick assistance andanswers to your questions.1.2 Minimum system requirements• IBM PC compatible computer, Pentiu

71.4 Site requirementsThe Time Clock terminal can be installed in any typical officeenvironment. The terminal does require 120VAC 60 Hz. andshould be

88:20A:59 MON 5-10-991234567890CLEARMENUMENUENTERIntroductionSupervisor BadgeCROPRITNTime Clock Terminal2 SupervisorBadgesPowerCableUserManualEm

92.1 PC Software for Windows 95/98/NT/2000 workstationsinstallations1. Start Windows.2. Choose Start > Settings > Control Panel.3. Double-click